The law profession involves a significant amount of documentation. As such, the primary task of many employees who work in a law firm is transcribing audio into written transcripts. It is crucial to ensure that these are accurate and archived conveniently for future use. Almost every law firm today uses a transcription service to increase productivity. Since manual transcription takes hours, it is best to leave this job to professionals. But, a lot has changed since technology and innovation transformed how legal transcription works. If you are new in searching for the right transcription service to use for your law firm, here are answers to some of the frequently asked questions.
How does legal transcription today work?
Most professional transcription companies today make use of online platforms to work with clients. Typically, they provide platform integration where you upload files. These files are then automatically transcribed using some form of speech recognition software. For increased accuracy, the transcripts are then reviewed by highly-trained transcribers and edited if necessary. Using software to transcribe files is not only efficient but since technology continues to evolve, the software adapts and becomes more accurate.
Do all legal transcription services use speech recognition technology?
Not every legal transcription service makes use of speech recognition technology. However, it does not mean that only those who use this technology provide the best service. Ultimately, choosing a transcription company is a business decision, and it is up to your law firm to determine which process or method is the right fit.
What about the confidentiality of legal records?
Security is critical in the legal profession. Fortunately, transcription services recognize and understand that it is essential to keep records confidential. You may want to inquire from the transcription company if they will sign NDA agreements before working on any of your firm’s files. Paperless transcription is also ideal to ensure that information is not shared anywhere other than the required platform.
Is there an advantage to choosing a company that uses speech recognition software?
Speech recognition software can increase accuracy. With the help of artificial intelligence, the software can adapt and produce high-quality output within the shortest amount of time. Contrary to some assumptions, using software reduces the cost of these services, which means that you are paying less for exceptional work.
Can you request a custom transcript format?
Most companies will accommodate the client’s varying transcript format requests. Usually, when you send or upload the audio file, you will have the option to include specific instructions so that transcribers can edit the output according to your specifications. Nevertheless, it is essential to verify this option with the provider.
What type of legal documents do these services transcribe?
Transcription companies that cater to law firms can transcribe almost any type of document. Some examples include depositions, client testimonies, courtroom proceedings, police interrogations, and briefs. The day to day information handled by lawyers and their employees is crucial to every case; hence, it is essential to look for a transcription company that is not only reliable but also has excellent feedback from legal transcription clients.