Can’t decide whether a PDF or Word file is better? Have you heard that PDF is better than Word from other people? A lot of businesses and schools rely on PDF nowadays but how is PDF better than Word?
Almost everyone uses documents for daily life. People often use them for birth certificates, contracts, assignments, and business documents.
For some people, PDF and Word aren’t that different from each other. That’s not true; they’re quite different in function and form.
If you want to settle the debate once and for all, we will be glad to help you decide! Read our guide below to learn how PDFs outshine Word files.
1. High-Quality Output
It’s undeniable that when producing high-quality outputs, PDF takes the cake.
PDF (Portable Document Format) retains the original quality, layout, and formatting from the source material. It remains this way even when viewed on different devices like computers, mobiles, or tablets.
When you convert PDF to Word, you can’t expect the format or quality to hold up. This is because some formatting and layout might not be available in Word. You will see that something is missing or the design looks wrong, different from the original, especially in regards to font types.
You would be hard-pressed to find something out of order when you convert Word to PDF.
2. Easy Editing
Editing is already hard even without accounting both documents. Of course, you may want to be able to edit your documents. If you think there’s something wrong with it, you can fix it on the spot
You can only read some PDF documents. PDF documents needed to convert to other documents first to edit it. This can be troubling if you lack the methods and applications to do so.
Take time to learn how to type in PDF files. It has limited options, but you can do it with a few tricks.
Whereas Microsoft Word is a word processing document. Writing business letters, newsletters, spreadsheets, and other writing materials are usually created in Word.
It all depends on the original file creator and how they intended people to interact with the file.
3. Reading and Viewing Experience
We are often given reading materials from either work or school. Have you considered the fact of what kind of document you are reading? Can you spot the differences at a first glance?
For PDF, You don’t need a reader; you only need a browser to view the contents. Books, magazines, and graphic novels often used PDF as their format; they retain the original quality wherever you view it from.
Word is not as flexible on this part. Unlike with PDF, it needs an application that lets you view the document. If you don’t have it, you need to wait until you have a reader.
When you convert PDF to Word, you can’t expect the quality to hold up. This is because some formatting and layout might not be available in Word. You will see that that something is missing or the design could be gone, far from its quality in PDF.
4. Accessibility on All Possible Devices
People must be able to access the documents when you give it to them. Most mobile phones and other devices come with a reader. Getting documents is easier than ever.
PDFs are for sharing content, while Word is for creating files. They are both easy to download from email and on the internet.
PDF, as created by Adobe, is open-source. That means you can modify them without legal problems.
Microsoft, on the other hand, is the owner of Word. Modifying it without their explicit permission is not allowed. You may need to contact a lawyer about the full implications of the Copyright law.
5. Inclusivity for All
Both Word and PDF have the TTS (Text To Speech) feature. Thanks to technological development over the years, documents are more advanced and more accessible to the public.
Did you know that people with disabilities can also use documents? They are using AT (Assistive Technology) to accommodate them. When creating something, it is important to include people with different disabilities.
Microsoft Word has Speak Text To Speech feature that can read you almost every word, depending on the settings. It can even speak the words in your chosen language!
If you are using PDF, you need to be a lot more careful because a single mishap can make the PDF TTS malfunction. They are tagging files so the AT can comprehend the text.
6. Why is PDF Better Than Word: Security Features
You want to send some documents but you want to make sure that the contents are not comprised? There will be times that you will be handling sensitive information. Either for work or personal use, you want to make sure the documents are safe.
You can even put a password to encrypt your documents! You will be able to protect your documents. If they are password-protected, only people you trusted will be able to get access to it.
For this reason, PDF files will hold up in court. In legal situations, they need this type of file to determine if the documents are genuine and if the wordings did not change. PDF files are the most trusted and used format in legal courts.
Word is more likely used to produce documents that will be in courts. It also makes the contracts that bind two or more entities. After that, you should convert it to PDF to safeguard it.
As fickle as meetings can be, it was preferable to edit it as they have more and more agreements.
PDF and Word may both have some leverage over the other, but PDF is the safest choice. When it changes, it leaves an electrical footprint. You can detect if the documents are genuine or not.
Start Using PDF Today!
Is PDF better than Word? The answer is a resounding yes!
It comes with more features, has better security, and both the layout and reading experience remains the same no matter where or how you view the file. It’s versatile and well worth investing.
But of course, there are always new things to learn to stay ahead of the competition! If you found this helpful, we have more posts you can read! Feel free to check them out today.