If you are running a motor carrier business, then you are legally bound to hire a process agent that can help you with boc 3 filing. To save yourself from a lot of hassle and sales tricks, it is best to reach out to a legitimate commercial office that is offering dedicated process agent services for many years. Here I’m going to list down a few factors that you must consider before hiring a process agent:
Local Registered Offices in the Different States
First things first, when hiring a process agent to help you file a BOC-3 form for your carriage business, make sure that the agent is registered/licensed and holds offices in all 50 states. This can be beneficial for your business to freely enter different states. You wouldn’t have to acquire the services of a process agent through a third-party, you can directly reach out to the local office which gives you better control over every step of the process.
Digital Client Network
It is advantageous on your end to hire a process agent that holds a sophisticated digital client network and in-house system. This way, you can experience an efficient and revolutionized process of filing the BOC-3 form. Your agent will make the job easy for you as he will be scanning and uploading all the legal documents to your account. You will be getting instant notifications so wouldn’t have to worry about the process. As you own a motor carrier company, you and your team mostly spend a lot of time on roads and you wouldn’t have much time to be in constant touch with your agent. Owing to a digital network, your agent will be letting you engage with the entire process and ensuring high levels of security.
Well-Reputed Service Provider
Generally speaking, a process agent is a representative brought by a motor carrier company, freight forwarder, or transportation business to file BOC-3 forms on its behalf. But, in reality, many process agents are businesses, legal firms, accounting agencies that are helping motor carriers to file BOC-3 forms. Process agent services are not their prime business activities. Therefore, it is recommended to hire a process agent that holds extensive knowledge and field experience. You wouldn’t want to waste your time and money on an agent with lousy experience. Make sure to acquire the services of a registered process agent with a good rating. You can also ask for a recommendation from other businesses in your industry.
High Levels of Responsiveness
When choosing a process agent to handle BOC-3 filing matters for your carrier business, it’s essential to close a deal with a provider that is capable of quickly responding to client’s requests. A well-qualified process agent understands the importance of delivering their acceptance prior to settling on a deal. This is imperative to save clients’ from any unnecessary cost or funding for not closing a deal on time. After closing the deal, a process agent company will be sharing a notice of receipt for carrying legal proceedings on behalf of your business as per the terms agreed. This will be adequate on your end to maintain an accurate database and current information of your agent.
Trust & Confidentiality
A professional process agent is usually trustworthy, but it is also important on your end to check on that as an agent will be managing all legal documents, processes, and notices on behalf of your business. A process agent will also be receiving imperative information on behalf of the client’s company. Therefore, it is wise to hire an agent that you can trust during the entire process so that there will not be anything like mishandled legal information that could result in a default judgment.
FMCSA Licensed & Insured
Lastly, but most importantly, ensure to hire a process agent that is properly licensed and insured to operate under FMCSA. You can either contact the FMCSA or visit its official website to check whether your agent is licensed or not. It is good on your end to hire a registered process agent company so that you can enjoy a smooth process. As your agent will be directly filing BOC-3 forms you wouldn’t have to worry about anything. In case you don’t get to receive any document from the operating authority within 10 working days, you can contact your agent as BOC-3 might need to be refiled.
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